![]() Select the “AutoArchive Every” box and enter the number of days that need to pass before the emails are archived.Select “Advanced,” and then select “AutoArchive Settings.”.Select the “File” tab and then hit “Options” in the menu that appears.The “Default archive file” box allows you to select the folder where your emails are archived.Select the “Prompt Before AutoArchive” box if you want to get a notification before Outlook archives your emails.Tick the “AutoArchive Every” box and pick the number of days that have to pass before the emails are transferred to the archive folder.Select “Options,” and then select “Other.” Open Outlook and select the “Tools” menu.However, if it’s not working for some reason, follow these steps to activate it once again. How to Activate the AutoArchive Feature Outlook Versions 20īefore we begin, you should know that these versions come with the AutoArchive feature turned on by default. We will explain how the AutoArchive feature works on both the old and the new versions. Versions before Outlook 2010 work a little differently than the ones that came after. The feature will run automatically every time you open Outlook, and the emails that are sent to the archive will disappear from the list. If this is the case for you, ask your mail administrator or your manager where you should archive your data and how long things should be kept.You can set the number of days that need to pass from the moment you get the email until it is transferred to the archive folder on your PC. This is quite common practice to prevent mailbox data to become spread around various computers across the network in pst-files.ĭisabling this feature often goes hand in hand with disabling the use of pst-files in general. File-> Account Settings-> Account Settings…-> tab: Data Files-> Add…ĪutoArchive has been disabled by Group PolicyĪnother likely reason for the AutoArchive features to go missing is that they have been disabled by your corporate administrator via Group Policy.You can create a new pst-file in the following way Of course, at all times, you can also manually move messages or folders from your main mailbox to your On-line Archive mailbox.Īdditionally, unless creating pst-files has been disabled in your environment, you can manually create a pst-file and move items to it for local archiving. This also includes the available policies (Retention Policies) and their names (Retention Policy Tags). Note: The “Archive Policy” features are only available for the folders and folder types which fall within the archive management set by your Exchange administrator. You can set the same policies via OWA.Įxchange Online Archive Policy options in the Ribbon. ![]() This allows you to assign an archive policy to an entire folder or a specific item, and the affected items will automatically be moved to the Online Archive when their time comes. Manage Rules & Alerts-> Action: apply retention policy.Right click on a folder-> Properties-> tab Policy.Right click menu on a message-> Assign Policy.Instead, with an Online Archive, you’ll be getting access to mailbox “Archive Policy” features in the following locations The result of having this enabled for your account is that the AutoArchive and the manual Archive features will no longer be available to you in Outlook.Įxchange mailbox with Online Archive. The benefit for you in this, is that you can have your archive available on different computers running Outlook or even via a browser when accessing your mailbox via Outlook on the Web (OWA). This means that you will be archiving to a special Exchange mailbox instead of to a (local) pst-file. Exchange with Online ArchiveĮxchange has a feature called “Online Archive” which allows for server-side archiving. Note: If AutoArchive is not working as expected see AutoArchive not working. ![]()
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